Police Clearance Verification Guide for Employers and Agencies 2025

Police Clearance Verification Guide for Employers and Agencies (2025) Guide Step By Step 

 

When hiring new employees or approving applications many companies in the Philippines now ask for a National Police Clearance. This document shows if a person has any criminal record. But some fake or edited clearances appear online which is why knowing how to verify a Police Clearance is very important for employers and agencies.

In this guide you will learn how to check if a Police Clearance is real or fake. what details to look for and how to confirm it through the official PNP system.

What is a Police Clearance Certificate 

 

A Police Clearance Certificate is an official document issued by the Philippine National Police (PNP). It proves that the holder has no pending criminal cases or past violations recorded in the national database.

This clearance is needed for job applications business permits visa processing and other legal documents.

 

Why Verification is Important for Employers 2025

 

Employers need to make sure that the Police Clearance provided by an applicant is authentic and valid. Hiring someone using a fake clearance can cause legal problems and harm the company’s reputation.

By verifying the document you make sure that the person you are hiring is trustworthy and cleared by the PNP

 

How to Verify National Police Clearance Online (Step-by-Step Guide)

 

The PNP Digital Clearance System makes it easy for employers and agencies to check the validity of a Police Clearance. Follow these steps carefully:

• Visit the Official PNP Clearance Website
  Go to https://pnpclearance.ph. This is the only official website for online verification.

• Find the “Verify Clearance” Option
  On the homepage look for the “Verify Clearance” or “Verification” button.

• Enter the Police Clearance ID Number
  Each certificate has a Unique Reference Number (URN) printed at the top. Type this number in the verification box.

• Check the Result
  After clicking submit you will see the result on your screen. It will show the applicant’s name photo and the status of the clearance.

• Confirm the Details
  Compare the information on the printed certificate with the data shown online. If the photo or name does not match the clearance may be fake.

How to Spot a Fake Police Clearance Certificate

 

Fake certificates often look real at first glance. Here are some signs that the document may be fake:

• The URN number does not work or shows “Invalid” when checked online

• The logo or signature looks blurred or copied

• The QR code is missing or not scannable

• Wrong spelling of the applicant’s name or birth date

If you see any of these signs always verify through the PNP website or contact your local police office.

What to Do if the Clearance is Fake

 

If you find a fake Police Clearance report it immediately to your nearest PNP station. Provide a copy of the fake document and all details about the applicant. Using fake clearances is a criminal offense and can lead to legal action.

Tips for Employers and Agencies

• Always check the URN before accepting any clearance

• Ask applicants to submit the digital version (PDF) from the PNP portal

• Keep verified copies in your company records

• Update your HR team about new PNP verification rules

• Only trust clearances issued within the last six months

Conclusion

 

The Police Clearance Verification process is simple but very important. It helps keep your company safe from fraud and ensures that only qualified and honest people are hired. Always use the official PNP portal and double-check every certificate before accepting it.

For more information about Police Clearance in the Philippines visit PoliceClearancePhilippines.com

FAQs

1. How can I verify a Police Clearance in the Philippines

You can verify it through the official PNP website by entering the URN number printed on the certificate.

2. What is a URN number on a Police Clearance

It stands for Unique Reference Number and is used to identify and verify each certificate.

3. Can I verify a Police Clearance without the URN number

No the URN number is required for online verification. Without it the system cannot confirm the document.

4. How long is a Police Clearance valid

A Police Clearance is valid for six months from the date of issue. After that you need to get a new one.

5. What should I do if the Police Clearance shows invalid or fake

Report it immediately to the PNP or your nearest police station. Do not hire or process the applicant until verified.