Police Clearance Sample – Format & Example 2026
The sample of a police clearance in the Philippines has your full name, photo and address, date of birth, and the date it was issued. It also includes your police record status. Most clearances say No Record on File if you have not done anything wrong. At the top you will see the PNP logo and the name of the police station that gave the clearance. At the bottom there is a signature from the officer and an official stamp. Always check that all your details are correct before you leave the station.
What is a Police Clearance Sample?
Police clearance sample is an example of a real police clearance certificate. It shows what the document looks like and what details are written on it. These details include your name photo address date of birth and if you have any criminal record.
In the Philippines the police clearance sample comes from the Philippine National Police. The sample also shows the logo the name of the police station the date it was given and the officer’s name and stamp.
Seeing a police clearance sample helps people understand what they will get. It also helps them check if the information on their own certificate is correct.
Table of Contents
Requirements of Police Clearance Sample
To get a police clearance certificate in the Philippines you must meet some basic requirements. First you need to have two valid IDs like a passport school ID or driver’s license. These IDs must be original and not expired. You also need to register online at the Philippine National Police or PNP Clearance website and create an account. After that you must schedule an appointment and choose your nearest police station.
Once your Police Online appointment is set print the confirmation slip and bring it with your valid IDs to the police station. You also need to pay the clearance fee which is usually around ₱150. The police will take your photo and fingerprints to check your records.
These steps are the same whether you are getting a real police clearance or just looking at a sample to understand what is needed. A sample helps you know what the real document looks like and what to prepare.
Philippines Police Clearance Sample
Police Clearance Sample Format with Details
A police clearance certificate from the Philippines follows a simple format. Here are the common parts you will see in the sample, along with a short explanation for each:
Full Name
Your complete name appears on the certificate. It should match your valid ID.Date of Birth
This shows your birthdate to help confirm your identity.Address
Your current home address in the Philippines is written clearly.Purpose of Clearance
This tells why you are getting the police clearance, like for work, school, or travel.Date of Issue
The day when the police clearance is made and given to you.Validity Period
The clearance is usually valid for six months. After that, you may need to apply again.Photo and Fingerprint
Your photo and fingerprint are added for security and identity checking.Reference Number
A unique number is given to your clearance. It helps track your record.Signature of Police Officer
A police officer signs the certificate to show it is official.Official Stamp or Seal
This is a round stamp from the police station. It proves the document is real.
A sample helps you know what to expect before you get your own police clearance. It also prepares you to check if your information is correct.
How to Verify a Police Clearance
To check if a police clearance certificate is real, follow these easy steps:
Look for the QR Code
A real police clearance from the Philippines has a QR code printed on it. This code is usually on the upper or lower part of the certificate.Use Your Phone or QR Scanner
Open the camera on your smartphone or use a QR scanner app. Point it at the QR code.Check the Details Online
The QR code will take you to the official PNP Clearance Verification Page. There, you can see the person’s name, photo, and certificate number.Match the Information
Make sure the details on the screen match the details on the printed police clearance. If they do not match, it may be fake.Still Not Sure?
Visit the nearest police station or call the PNP hotline to confirm the certificate.
Get your Police Clearance Certificate faster just because of its online system.
How to Spot a Fake Police Clearance
It is important to make sure your police clearance is real. Some people try to make fake certificates. Here are a few signs that the police clearance might be fake:
No QR Code
Real police clearance certificates have a QR code. You can scan it using a phone. If there is no QR code or it doesn’t work, it may be fake.
Wrong Spelling or Missing Details
If names dates or official words are spelled wrong that’s a warning sign. A real certificate will have all information written clearly.
Blurry Photo or Logo
A real police clearance has a clear photo and logo. If the photo or police badge looks blurry or copied it might be fake.
No PNP Stamp or Officer Signature
Each valid police clearance includes a stamp and the signature of an authorized police office. If these are missing, it’s not real.
It Does Not Link to the PNP Website
When you scan the QR code, it should take you to the Philippine National Police (PNP) website. If it opens a different page or shows nothing, it may be fake.
How to Check Police Clearance Status Online?
If you already applied for a police clearance in the Philippines you can easily check your status online. This helps you know if your certificate is ready or still being processed.
Here are the simple steps to check your police clearance status:
Go to the PNP Clearance Website
Visit the official website at pnpclearance.phLog In to Your Account
Use the username and password you used when you registered.Check Your Dashboard
After logging in your dashboard will show the status of your application.Look for the Status Message
It may show messages like Pending For Verification or Ready for Release. If it’s ready you can go to the police station and claim it.Check for Notifications
Sometimes the website may also show alerts if something is missing or if you need to fix anything.
How to Reprint Police Clearance Certificate
If you lost your police clearance or need another copy you can reprint it online. You do not have to apply again. Just follow these steps:
Go to the PNP Clearance website
Log in using the account you used before
Click on the History tab in your profile
Find your old police clearance record
Click the View or Download button
Save the file and print it using your printer
Important:
Make sure your browser allows pop ups or the file might not open
If you have trouble reprinting online you can also visit the police station where you applied and ask for a reprint. Bring your reference number and valid ID
Let me know if you also want a screenshot or image sample added to this guide.
Conclusion
Many people want to see a sample of a police clearance before applying. A sample helps you understand what the certificate looks like and what information it shows. This can make the process easier and avoid mistakes. Always check that your certificate has the right details like your name photo and the official stamp. If something looks wrong ask the police station for help. A police clearance is an important document so make sure everything is correct before you use it.
FAQs
What is a police clearance sample?
A police clearance sample is a picture or example of what the real certificate looks like. It helps people know what to expect before getting their own.
Why do I need to see a sample of police clearance?
Seeing a sample helps you know what details should be on your certificate like name photo date of issue and official stamp.
Is every police clearance certificate the same?
Most of them look similar but design and format may change a little depending on the police station or location.
Can I use a sample police clearance for official use?
No a sample is only for reference. You must apply and get your own official police clearance to use for jobs travel or school.
How can I check if my police clearance is real?
You can check it online using the official PNP Clearance system. Always make sure it has a stamp and signature from the police.
What should I do if the details on my certificate are wrong?
Visit the police station where you applied and ask them to fix it. Bring your valid ID and the wrong certificate with you.